Privacy Policy

1. Who we are

2. What we collect

When you visit this website

• IP address
• Browser type and version
• Device and operating system information
• Pages visited, date and time of access, and referring URL

Our website does not use cookies.

When you submit a clip or contact us

• Full name
• Email address
• Payment details needed to pay you (for example PayPal email address)
• Video files and any information you include in your submission
• Correspondence by email

Submissions are made through a Google Form. When you open that form, you leave our website and Google may collect data under its own privacy policy.

3. How we use your data and our lawful bases

• Review submissions and send proposals
  To assess your clip and contact you.
  Lawful basis: contract (pre-contractual steps) and legitimate interests (running our clip acquisition service).
• Pay you for accepted clips
  To make payment using the details you provide.
  Lawful basis: contract.
• Publish accepted clips
  As agreed in your accepted proposal.
  Lawful basis: contract.
• Respond to enquiries
  To answer questions you send us.
  Lawful basis: legitimate interests.
• Operate and secure the website
  Including server logs to maintain the site and protect against misuse.
  Lawful basis: legitimate interests.
• Keep financial and legal records
  Where required by law.
  Lawful basis: legal obligation.

Our legitimate interests are operating a secure website, reviewing submissions efficiently, and communicating with contributors. We balance these against your rights and do not use your data in ways you would not reasonably expect.

4. Who we share data with

• Google: hosts and processes clip submission forms.
• Hosting provider: stores and serves this website and related server logs.
• Email provider: sends and receives email on our behalf.
• Payment providers: such as PayPal, to send payments to you.
• Professional advisers or authorities: only where required by law or to protect our legal rights.

These providers process data on our instructions or under their own terms where you interact with them directly (for example when using PayPal).

5. International transfers

Some providers (including Google) may process data outside the UK. Where this happens, we rely on appropriate safeguards recognised under UK data protection law, such as the UK International Data Transfer Agreement or equivalent protections required by the provider.

6. How long we keep data

• Server logs: up to 90 days, unless needed longer to investigate a security issue.
• Submissions we do not accept: deleted within 12 months of our decision, unless you ask us to delete sooner.
• Accepted clips and related correspondence: for as long as needed to publish the clip, manage payment, and enforce our agreement with you.
• Payment and accounting records: up to 6 years, as required by UK tax and accounting law.

7. Your rights

Under UK GDPR and the Data Protection Act 2018 you have the right to:

• Access your personal data
• Correct inaccurate data
• Request erasure in certain circumstances
• Restrict or object to processing in certain circumstances
• Data portability, where processing is based on contract or consent and is automated
• Withdraw consent at any time, where we rely on consent (we will tell you when this applies)

8. Providing your data

Name, email, and clip details are needed to review your submission. Payment details are needed only if you accept a proposal and we pay you. If you do not provide required information, we cannot process your submission or payment.

9. Automated decisions

We do not make decisions about you based solely on automated processing that have legal or similarly significant effects.

10. Children

This service is not directed at anyone under 18. We do not knowingly collect data from children.

11. Changes

We may update this policy when our processing changes. The date at the top shows when it was last revised. Material changes will be reflected on this page.